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Accessibility and inclusivity: Cambridge libraries toolkit

Accessible digital design basics

SCULPT for Accessibility

SCULPT for Accessibility is a beginner's guide to help you apply basic accessibility principles to websites and digital documents. The principles work for websites (including LibGuides), Word documents, pdfs and Powerpoint.

SCULPT infographic communicating the 6 principles of accessible digital design through icons: Structure, Colour and Contrast, Use of images, Links, Plain English and Table structure

The SCULPT principles

The six SCULPT principles are:

  • Structure (use of headings and styles)
  • Colour and Contrast
  • Use of images
  • Links (hyperlinks)
  • Plain English
  • Table structure

The SCULPT website has clear and simple explanations of these principles with links to further information and videos.

SCULPT by Helen Wilson is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International Licence. Based on work at Worcestershire County Council.

Web Content Accessibility Guidelines (WCAG)

The Web Content Accessibility Guidelines (WCAG) are a set of detailed shared standards which define how to make the web more accessible to disabled people.  They are produced by the World Wide Web Consortium (W3C) through extensive consultation.

WCAG is organised around four principles, using the POUR acronym:

  • Perceivable: Can users perceive the content? This helps us keep in mind that just because something is perceivable with one sense, such as sight, that doesn't mean that all users can perceive it. 
  • Operable: Can users use UI components and navigate the content? For example, something that requires a hover interaction cannot be operated by someone who can't use a mouse or touch screen. 
  • Understandable: Can users understand the content? Can users understand the interface and is it consistent enough to avoid confusion? 
  • Robust: Can the content be consumed by a wide variety of user agents (browsers)? Does it work with assistive technology? 

While WCAG provides a comprehensive overview of what it means for content to be accessible, it can also be a bit overwhelming. To help mitigate this, the WebAIM (Web Accessibility in Mind) group has distilled the WCAG guidelines into an easy-to-follow checklist, targeted specifically for web content. 

LibGuide Accessibility Checklist

Have you:

  1. Provided text alternatives for images where appropriate?
  2. Checked the contrast and meaning of any coloured text?
  3. Provided closed captions and transcripts for video/audio?
  4. Made your links screen reader friendly?
  5. Marked up all headings correctly?

Microsoft and accessibility

It is just as important to create accessible emails, documents and presentations as it is to create accessible websites.

This is easy to achieve if you keep things simple and follow Microsoft's own accessibility guidance.

Make your Outlook email accessible to disabled people

Make your Word documents accessible to disabled people

Make your PowerPoint presentations accessible to disabled people

Create accessible pdfs

Make your content accessible to everyone with the Microsoft Accessibility Checker

Other digital content creation tools

Library staff use a range of tools in their work to produce digital content. Some popular non-Microsoft tools include Canva and Shorthand. When choosing a tool to create content you should check for accessibility information on the tool's website. Good accessibility information will help you to decide if the tool can produce accessible documents and guide you to any features to use or avoid.

Remember to apply the SCULPT principles to any content you create, no matter the tool.

Access accessibility information for Canva

Access accessibility information for Shorthand

Free accessibility testing tools

CLC Newsletter articles

The following short articles have appeared in the Cambridge Libraries Community Newsletter:

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