Welcome to this module on depositing your electronic thesis into the Apollo Repository.
The module covers the key things you need to know when depositing your electronic thesis to Apollo
PhD students are required to deposit both a hard copy and electronic copy of their thesis to the University Library in order to graduate. This is a requirement of the university in order for your PhD to be awarded. There is more information in the statutes of the university.
What to include (and not) in your electronic submission
Do not include:
There are a number of access levels you can choose for your thesis:
Open Access/Embargoed = published work. You will need to ensure that you have permission for any third party copyright material which you include.
You need permission to reuse materials published elsewhere.
Redrawing is not sufficient.
Permission is needed to adapt or modify.
No permission? You will need to redact anything you do not have permission to use.
Information on your digital thesis and third party copyright.
If you are planning to reuse content in your thesis you may need to consider getting permission.
It is important to gain written permission – verbal permission is not enough.
Many funders will have different requirements in relation to theses. Here are just a few examples of what your funder may require:
UKRI – permits a maximum 12 month embargo
Submitting your work for publication? Check if your funding body has any specific guidance regarding choosing your access level.
Cambridge University Press (CUP) – no specific requirements
Oxford University Press (OUP) – no specific requirements
Ultimately it is best to check with your funder if you are considering submitting for publication.
More information on our thesis page - funder requirements.
Throughout this guide there are a number of areas which you may wish to read further about. The following links are provided as a starting point.
Read more about the University Statutes for depositing your thesis.
Information on the requirements to deposit your thesis.
Student registry information on depositing your hardbound and electronic copy.
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