Copyright exists to give the creators of work rights over how it is used, shared and distributed and also to offer guidelines to others on how works can be used. If a copyrighted work is used in any of these ways without permission this could be considered copyright infringement. It is important that University staff understand what they are allowed to do with copyrighted works in order to avoid infringement which can have both personal and wider consequences.
Infringing copyright can result in financial penalties, possible disciplinary action and cause reputational damage to both the individual and the wider institution. This can happen even if the infringement was accidental. Repeated infringement can result in the withdrawal of key resources such as access to certain online journals which has consequences for all university members.
The responsibility for any infringement rests with the individual rather than the institution so it is vital that all University staff understand how they can safely use copyright materials in their own work to avoid problems. On this page you will find guidance on using copyrighted materials in your teaching, links to further information and handy checklists to follow for different types of material.
There are different guidelines to follow depending on whether the teaching is taking place in an in-person classroom or online.
Using both your own and other people’s work for teaching in a classroom is only allowed under certain conditions.
‘Fair dealing’ for the purpose of illustration for instruction permits lecturers to copy and display to students enrolled on a course of study brief or short extracts from literary, artistic and musical works, films, sound recordings and broadcasts, so long as:
In addition to the above, ‘Fair dealing’ for the purposes of criticism, review, quotation and news reporting permits lecturers to quote from a copyright work in their lectures, so long as:
NOTE: These exceptions apply to in-person teaching to a defined cohort of students. They are not applicable with wider sharing of a presentation, for example via a website or social media.
According the University’s policy on the recording of lectures, staff members and students should ensure that recordings do not:
As with in-person teaching, using both your own and other people’s work for recorded lectures is allowed only under certain conditions. In most cases the same conditions apply to both in-person and recorded lectures regarding the use of third party materials. There are two notable differences: film/sound recordings and YouTube/other videos and website pages. If your lecture is being recorded you are only permitted to use short clips of these materials.
Copyright exceptions around playing films and sound recordings in their entirety do not apply if a lecture is being recorded. These recorded lectures should include only short clips which are used to illustrate a teaching point. The lectures should only be made available via Moodle. Where students need to watch a whole film or listen to a complete sound recording lecturers should direct them to a library copy they can borrow or a website where they can legally access a copy.
If a video is legally and freely available online then lecturers can display short clips or extracts in a recorded lecture. The video must be played or streamed live rather than from a download or other copy. If lecturers suspect that the source of the video is infringing copyright or is in any way unlawful then it should not be used.
You can use copyright protected images/copies/photos of original works created by you or others during an in-person lecture as long as:
You can use copyright protected copies of original literary works created by you or others during an in-person lecture as long as:
You can use copyright protected film and sound recordings as well as YouTube and other videos during an in-person lecture as long as:
In a lecture recording to be provided to students via Moodle, only short clips which illustrate teaching points are permitted. In practical terms, if a lecture is being recorded the recording should be paused when a commercial film or sound recording is shown or the content (beyond short clips illustrating a specific point) should be edited out at a later date.