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Engineering Library: Online Learning

Information about the Department of Engineering Library, including information for researchers

Introduction

Upright Scrabble tiles spelling work from home on a wooden surfaceIntroduction

This guide is to help and support you with online learning, from new teaching formats, working with new technology, getting access to online resources, and finding new ways to work.

The majority of this guide is taken from the University of Hull's Brynmor Jones Library's Remote Learning Guide, who have generously and openly shared the contents with the wider library community, as well as the adaption by Wolfson College Library. The content has been adapted and tailored to the Department of Engineering, University of Cambridge.

Learning from recordings

Learning from Recordings

man wearing headphones looking at a screen

Lecture capture has been expanded so you may find that you have access to recorded lectures. Recorded lectures are more flexible and can be watched at a time to suit you.

Initially, some of you may revel in being able to watch lectures in bed, late at night, rather than sitting in a lecture theatre at 9am on a Thursday morning. However, for most people it will be best to watch your lectures during allocated 'work time' in a distraction-free 'work space' in order to bring some structure to your day.

Generally, your brain is most receptive 2 hours after you wake up (whenever that might be). So, if you can manage it, that is the best time to watch anything relating to your academic work.

There may be fewer opportunities to ask immediate questions, so give yourself a head-start and do a bit of preparation beforehand. The best way is to read something related to the lecture topic before you watch the recording. Check your booklist to see if there are any readings relevant to the lecture. Even skimming through, reading just the headings can give you an overall feel for the topic and will help your understanding as you watch.

Look back at your notes from the previous lecture too - this lecture may build on that one.

Be distraction free

The fact that you can pause the recording means that you are more likely to respond to a phone call or a notification than you would be at a live lecture. However, you need to keep your concentration and focus on the content and it is therefore important to make your workspace as distraction free as possible. So, leave your phone in another room and ask the family to try to avoid interrupting you during the time you need.

Take breaks

Don't watch back-to-back lectures. Take breaks after each one to stretch your legs and grab a drink or a snack. Staring at a computer for a long period of time can also strain your eyes so make sure your look out of your window to change your focal length and flex your eye muscles as well as your aching back.

 

Make notes just like you would at a live lecture. The Cornell Method is a good option as it gives you a space for noting any queries you have and encourages you to summarise – which engages the brain more than just passively recording information.

Try something new

Use this new way of learning as an opportunity to try a method of notemaking you don’t usually use, perhaps because it normally takes too long – perhaps something more visual like a mind map. Being able to pause recordings means you can have more time to keep up as you create these.

Digital notes

As you may be working online more now that any lectures or supervisions will be taking place this way, you may wish to switch to making notes digitally. There are several ways that digital notes can enhance your learning compared to those on paper:

  • Back ups: digital notes are safer; you can easily duplicate and back them up. This can be especially important if you aren't in your usual study/research environment. If you are returning to university, you then don't have to worry about leaving them behind.
  • Searchable: An obvious reason for you to take notes is so that you can go back and review them later. But sometimes flipping through pages of notes to find one piece of information can be frustrating. Many note-taking apps offer search functionality where you can search for keywords and phrases to quickly find information. Some note-taking apps even allow you to search your handwriting.
  • Screen shots: consider including some screen shots of particularly important slides that you can then annotate.
  • Audio recording:The more popular note-taking apps allow users to playback their notes, which is a great tool if you prefer to learn audibly. Additionally, you can record sound bites from your lectures, or even an entire lecture, as a backup to your note-taking.
Use time stamps

Incorporate time-stamps into your notes (this just means noting how far the video is through when a particular topic is discussed), in the same way that you make the note of which page you are on when reading a book or article. This will make it easier to go back and re-watch specific parts of it if you need to later.

 

Although there isn't the option to ask questions directly of the lecturer or your peers when using recordings, it does not mean you have no opportunities to do so. 

Can you answer your own question?

First, consider if you need to question anyone else at all. When watching a lecture recording you are usually sat at a computer or using a smart device and you have a world of information at your fingertips. If there are things you don't understand, write the question in your notes (perhaps with a big question mark before it so you can locate it easily afterwards). Immediately you have finished watching, you can Google anything you still don't understand. Whilst we would never recommend using it at an academic source, Wikipedia is great for quickly looking up what certain terms mean for example.

You could pause the recording and immediately look it up, but this is not really recommended as it can interrupt your concentration and the lecturer may explain it later anyway. Only do this if you think your lack of understanding is interfering with your ability to understand other parts of the lecture.

Use forums

Some of your modules may have discussion forums set up within their Moodle site. You may be able to use this to ask questions of both your lecturer and other people on the module. If it is permitted by the lecturer, this may be a great way of keeping in touch with your peers. Consider visiting such forums regularly even if you are not looking for answers - you may be able to give them. This will also help counteract the isolation of working from home.

Contact your lecturer

If you still do not understand something or have follow up questions about the topic of the lecture, contact your lecturer. They are working differently too now. Some may have designated online 'office hours' where they guarantee to be online and monitoring their emails or any forums they have set up. For others, it may take longer to get back to you thank normal but if you need to ask a question, do contact them, your Director of Studies or your Tutor.

Do something with your notes the next day

Like any lecture, if you don't revisit your notes within a day or two you will forget much of the content. This is why the Cornell Method is so good for notetaking as each page has a summary section at the bottom - if you leave filling this in until the following day you will improve your chance of recalling it later.

If you are not using this method of notetaking, just remember to do something with your notes the following day - look over them and highlight key phrases, illustrate them with pictures, fill in any gaps, convert linear notes into a mindmap: anything that gets you thinking actively about them rather than just reading them.

Check your reading list for related material

Whilst it is still fairly fresh in your mind, why not do some reading around the topic? Your reading list may have links to eBooks, digitised chapters of books, or related journal articles. The benefit of using eresources is that you can keyword search them for specific phrases or concepts. All of the Engineering booklists are available on Moodle

Time management

Time Management

bullet journal and pen

​Remote learning or learning online requires good time management skills. Your time will be largely self-directed so you might need to be more independent and proactive in setting your own learning goals, targeted and organised in your approach to learning and more active and engaged in approaching the learning materials available online.

Whilst time management is very personal, with different approaches working for different people, there are some basic principles that are common to all: organisation, prioritisation, focus and self-discipline. 

Immense amounts of time are wasted and deadlines missed if you are not at least reasonably well organised. There are two main ways to improve your organisation:

Organise your diary/calendar

You cannot organise your time effectively without using a diary or a calendar. This can be paper or online but you must use it constantly and consistently.

The first step to organisation is entering all your fixed tasks and commitments:

  • Enter all your deadlines as soon as you have them. Check with your department to find out if these have changed because of working remotely. In some departments essay and dissertation deadlines have been extended, as may those for first year reports. You may need to set yourself your own deadlines to make sure that you spread out work and that deadlines don't bunch up togther.
  • Enter everything that is unmoveable— whether it is work related such as live lectures or supervisions, or related to family commitments. If you are listening to lecture recordings instead of attending lectures, enter these into your diary as something unmoveable too, even if it is at a different time to when you would have normally been at the lecture. This will help to give your time more structure.

These are the framework events that everything else needs to fit around. Once these are in you can be more realistic about the time that you have to complete all the other tasks. 

Organise your stuff

Don't waste time searching for lecture notes, journal print-outs, lost referencing information and so on. If you can, set up a desk or area in your home dedicated to study.

  • Create a system (physical or online) for organising all your notes and paperwork.
  • Every time you read something, keep a note of the information you would need to reference it (use your phone to photograph the copyright page of a book for example). 
  • Keep your work area reasonably tidy. Take a few moments to declutter at the end of the day so that you can start afresh in the morning. It can be a good way to process all that you have done in the day and think about priorities for tomorrow.

Some things are more important than others. They don't necessarily need doing first - but they need time allocating to them first. Assessed work is the obvious example but it obviously depends on your circumstances. You may have caring responsibilities and need to juggle looking after family members alongside study. Or perhaps you have the opposite problem, you have very little to occupy yourself with other than your studies and are finding it difficult to focus. Whatever your goals, at any given moment you will have to give priority to one task or another.

If we just look at university work, your priorities will depend on: list of tasks with arrows moving them up and down in order

  • How is the work assessed?
  • Will doing this task make my assessed work easier/better?
  • Will doing this task make a supervision or lecture more useful?
  • How much time will it take?
  • How urgent is it?

Sometimes just answering these questions can be enough to help decide what to put where in the free spaces in your calendar/diary - if you are still struggling, think of using a to-do list or a matrix.

Focus is something that many people struggle with when working at home. There can be a number of distractions that you are not used to contending with when you are trying to focus on study. Once you have decided what you are working on and for how long, you need to ensure you can focus on the task at hand:

Avoiding social media

For most students, focusing means removing distractions such as social media and text notifications. There are lots of apps that block social media sites on laptops or phones for specified periods of time. Look at the section on Beating Digital Distractions on the Digital Wellbeing tab of the Wolfson Libguide

If you don't want to use a specific blocker, then at least turn off notifications (or even your whole phone!) whilst you are working on task - it will make the work quicker and allow you to enjoy social media guilt-free later on.

Environment

The other way to help you focus is to choose or create an environment that is free of distractions. You may be lucky enough to have a study, or you may be able to set up a space at your dining table.

Alternatively, if your room is the only option, then think about how you can organise your space into a work zone and a relaxation zone. If you have to use the same computer or monitor, is there something you can do to signify work time and relaxation time. Clearing the desk, putting something different on the desk, changing the lighting or music - anything that is different can trick your mind into focusing.

Time of day

Different people focus better at different times of the day. Some like to get up early and get straight on before other people are about to distract them; others like late-night working, with the room dark and a desk light illuminating their work and blocking out everything else. 

In reality, most people actually ARE morning people! Unless you wake up regularly (and naturally) at lunchtime, the likelihood is that you are not using your most productive time of the day effectively. For most of you, the most productive time is the first two hours after you are fully awake (we appreciate the waking up process takes longer for different people). So if you can, use those two hours for getting the most important thing for the day done - reading a difficult paper, writing an essay, revising an important topic etc. Use hours later on in the day for catching up on social media, sorting your notes, housework, laundry etc. Don't waste the time when your brain is at its most receptive on tasks that don't require concentration.

In the end, good time management comes down to self-discipline. Without this you can become prone to procrastination. There is nearly always something you want to do more than your studies or research. If you are working on a particularly difficult or uninspiring piece of work then even jobs you hate suddenly look appealing.

Be wary of righteous procrastination - busying yourself with jobs that need doing (like organising your files; tidying up; or even working on other more appealing or easier work-based tasks) rather than getting on with the task you know you should be working on. This is when having a well organised diary can help - if you have already assigned later times for the other jobs then you have no excuse for doing them now! 

Self-discipline is all about balance. You need to build some me-time into your routine so that you do not feel like your life is all work and no play. This can be checking your social media at specific times a day; a daily work-out routine; spending time with family; or a couple of hours online contacting friends or watching a film. When this is planned, it is easier to convince yourself to spend other times on your university work.

Technology

Technology

laptop with colourful screen

Cambridge University Information Services provide access to a range of resources for working remotely including:

Whenever you are taking part in an online lecture/seminar or webinar, it is important you get your device ready beforehand.

  • You may have to download specific software, so check any information you have been sent and do this in good time. If you are intending to join on a mobile device you may need to go to your app store to do this.
  • Check the instructions you were given to join, does it include a link to somewhere you can test your device? If so, this will allow you to check you can hear and see everything OK well before you have to do it for real.
  • At the very least you will need to be able to hear your tutor, so make sure the device you are using has speakers or that you can attach headphones. Check these are enabled and you have not muted them
  • Whilst it is often possible to follow a webinar on your phone, you may find it harder to type into chat windows - so if you can get access to a laptop or a tablet this may be the time to ask. If you cannot, don't worry, you can at least follow along.
  • If you use an online calendar, add the webinar as an event and put the link you are sent into the location or the notes section. That way you are not scrabbling around looking back in your email inbox to find it when you need it.

Learning in Webinars

Learning in Webinars

woman on headphones and laptop

A number of courses will be using webinars for at least some of their teaching and meeting with research supervisors. This might be on Zoom, Skype, Teams or other software. This section hopes to help you make the most of this form of instruction and collaboration.

Whenever you are taking part in an online lecture or supervision, it is important you get your device ready beforehand.

  • You may have to download specific software, so check any information you have been sent and do this in good time. If you are intending to join on a mobile device you may need to go to your app store to do this.
  • Check the instructions you were given to join, does it include a link to somewhere you can test your device? If so, this will allow you to check you can hear and see everything OK well before you have to do it for real.
  • At the very least you will need to be able to hear your supervisor/lecturer, so make sure the device you are using has speakers or that you can attach headphones. Check these are enabled and you have not muted them.
  • Whilst it is often possible to follow a webinar on your phone, you may find it harder to type into chat windows - so if you can get access to a laptop or a tablet this may be the time to ask. If you cannot, don't worry, you can at least follow along.
  • If you use an online calendar, add the webinar as an event and put the link you are sent into the location or the notes section. That way you are not frantically looking back in your email inbox when you need the information.

Webinars can be divided up into two types: those where you can talk (and perhaps share video via your webcam) and those where you can't. 

Webinars where you can talk

In smaller group webinars, you may be given the option to enable your microphone and webcam and therefore be able to participate verbally. Some platforms have a hands up button that you can click on to show that you would like to contribute and whoever is hosting the session can give you the 'floor'. This is often needed in medium-sized groups to prevent people talking over each other.

Alternatively, you may be asked to participate by typing into chat windows. These are the place to ask questions, share short thoughts and often links to web pages and documents. They are not automatically opened by some platforms - so look for the word 'chat' or an icon of a speech bubble or something similar.

Webinars where you cannot talk

For larger webinars, it becomes unwieldy if everyone has the ability to participate verbally and therefore this option may not be available. If this is the case, then your main way of contributing is via a chat window. As mentioned above, some platforms do not automatically display their chat windows so look out for the word 'chat' or an icon of a speech bubble or something similar.

The presenter may ask you for answers to particular questions which you need to type into the chat window, or you may want to use it to ask questions of the presenter.

Another feature of larger webinars where you cannot talk may be polls. If the presenter wants to guage opinion on something they could ask you to vote in a poll. These are usually anonymous.

  • Participate: It seems obvious but the whole point of a webinar rather than a lecture recording is that you can get involved. So ask and answer questions and speak if you can.
  • Prepare: Make sure you do any pre-reading. Even if you are not given anything specific, it may be worth checking reading lists or going online to see what you can find out about the topic. If this is a research supervision, make sure you have a list of topics that you'd like to cover and questions you'd like answers to. Everyone understands what a challenging time this is and that there may be more questions than usual!
  • Wait: For group supervisions, there is often a time-lag or the presenter may be concentrating on something else, so if you ask a question in the chat window don't worry if there is a slight delay in it being answered. Also, if you are in a group webinar where you can talk, try to wait until someone else has finished speaking before you do.
  • Watch back: Many webinars are recorded meaning you can watch them again. This can be a better time for taking notes as you are not being required to participate.
  • Take notes: As mentioned above, this can be easiest when you are looking back at a recording of the webinar. However, there may well be times during a presentation when you can treat it like a normal lecture and take notes. Look at the Making Notes tab opposite for more information on making notes.

You can make some popular video conferencing tools more accessible. On Microsoft Teams you can select the Immersive Reader tool, which will read the text out loud; when you meet on Zoom, Otter.ai will transcript the speech so you will not lose a single line. Teams is supported by the University and so you can get guidance from UIS about the product or there is advice about using the immersive reader directly from Microsoft.

Using the online library

Using the Online Library

Engineering Library

The Library Team provide support for staff and students through online access to research materials, assistance with research, and delivering our teaching in an online environment.

You can find contact details of all the Cambridge Libraries (including the Engineering Library) on the Libraries Directory. Follow us on Twitter (@CamEngLib) for regular updates.

For information on our print resources, please see our Print Collections page.

If you would like to suggest an ebook purchase, please use the Suggest a Book form.

Cambridge University Libraries provide a host of e-resources you can read anywhere in the world.

Access

Always search for e-resources from iDiscover or the A-Z Database listing page to see what we have access to. Click on the link from here and you will be prompted for your Raven username and password. This should give you access to the resource. Alternatively, install Lean Library. This browser extension will automatically detect when you are on a website and you have access thanks to the subscriptions of Cambridge University Libraries. This is particularly useful if you are searching a non-university database such as Google Scholar. Lean Library will automatically deliver you an Open Access version of an article - if one is available - whenever Cambridge University Libraries do not provide subscription access. While we recommend Lean Library, other Open Access pluginsare available.

e-resources

Online access to articles, conference proceedings, patents, standards etc. is available on our Electronic Resources page. The University Library has links to resources and how to access them on their website. For help in using eresources, see the How to use eresources page

Inter-library print loans cannot be supplied as this material has to be read on Library premises and many other libraries in the UK are now closed and unable to circulate new loan requests. Where possible, the University Libraries will try to match your request to an ebook purchase.  To recommend an ebook for acquisition please use this form.

Electronic inter-library delivery is possible for some journal articles or dissertations, please complete our interlibrary loan form to make a request.

Please check available resources carefully before sending your request.

Wellbeing

Wellbeing

three men laughing while looking at a laptop

Remote Learning can be isolating or lonely. Make sure you keep in touch with your peers and friends.

The University has provided a list of support services on its Wellbeing pages at what is a very difficult time for many. The Counselling Service also lists resources that may be of help.

Take care of your mental health during these extraordinary times. In addition to the links above from the University. Take a look at the NHS guide to Mental wellbeing while staying at home. There is also advice from Mind on Wellbeing during this time. Anxiety UK also has great advice.

You may find the Active Coping April calendar from Action for Happiness useful. Looking to work on your mindfulness and meditation? Headspace is an app and website that helps users learn how to meditate and strengthen their mindfulness techniques. It also has helpful tips and tools for sleep, exercise and mental health.

Tools

There are a number of online collaborations and meeting tools that you can use to connect with your friends and peers. They are a great way to check-in with each other and keep in touch. The conversation doesn't just have to be study-related. When studying remotely, it is important to keep socially connected with others.

Academic networking

When studying or researching remotely, it can be hard to get social contact with others. While it is great to rely on friends and family for this, there may also be an opportunity to make new connections. Check out these online communities for opportunities to meet new people.

However, you don't need to use these to stay in touch. These apps can be overwhelming and keeping up with everything that is going on can cause anxiety. So find something that works for you, call friends or family on the phone or even write them a letter.

If you used to meet up at the library or local coffee shop with friends to discuss work, then why not partner up with someone as a digital study buddy? You can start your day by setting goals, and check-in with each other regularly to monitor progress. Having someone else knowing what you are up to can really help you stay motivated and is a first port of call if you are finding anything difficult or want to share any questions.

If you find it really difficult to study in silence or by yourself - you're not alone. Research from Mehta et al. (2012) shows background noise can enhance performance on creative tasks. Try the Engineering Library Soundtracks for Students on Spotify. Or, if you are missing the background noise of a library, try Sounds of the Bodleian

While our physical locations are closed down, you can take virtual tours of may Cambridge locations. From the Polar Museum, the Botanic gardens have virtual Wellness Wanders, or join Amy Tobin, curator of Kettle’s Yard, for a closed-doors guided tour of the gallery’s latest exhibition, Linderism.

The library training has moved online. Our Information Skills tab has all our online skills training. If you have any questions, or want to discuss a topic not listed here, feel free to contact us. You can also book one-to-one meetings for personalised support by using our Online Booking Form.